FAQ for Announcements and Events



About the Announcements newsletter

About Posting Announcements & Events


When is the newsletter mailed?

  • The Announcements newsletter is emailed every Friday.  It contains all new announcements (posted during the past 10 days) as well as all events that are coming up in the next 10 days.

  • The Parents of Teens newsletter is emailed on Monday to parents who have teens, preteens and young adults.  If you check the box "Include in Parents of Teens Newsletter?" on your post, it will be included in the Parents of Teens newsletter in addition to the Announcements newsletter. Please check this box only if your post is relevant for parents of teenagers and young adults. 

What is the deadline for the newsletter?

The Announcements newsletter is mailed late on Friday or early Saturday. Any pending posts are reviewed on Friday before the newsletter is mailed.   Post well before Friday if you want your post included in this week's newsletter so the moderator has time to review your post and correspond with you if necessary. 

  • Announcements: Post your announcement no later than Thursday evening if you want it to be included in this week's Announcements newsletter. If you want your post to go out next week, wait until you receive the newsletter on Friday and then post.

  • Events: You can post future events at any time. Events are published immediately after being approved in the Events Listing. If you are posting about an event for the coming week, be sure to post by Thursday (or preferably earlier) to get it into this week's newsletter.  Events do not appear in the newsletter until the event date is within 10 days of the newsletter's mail date. Therefore if you have posted an event that is more than 10 days in the future, your event will be on the website, but will not appear in the newsletter until the week before the event. Check the Events listing or your account page to confirm whether your post about a future event has been published on the website.

  • Parents of Teens, Preteens, and Young Adults: Post your announcement or event by Thursday. The Teens newsletter is mailed on Monday, but all posts are reviewed by the Announcements moderator, who catches up pending posts on Friday but may not review posts again until Tuesday or Wednesday. This means that if you post something on the weekend for teens, your post may not make it into Monday's Teens newsletter.

I don't see my post in the newsletter

First, check your account page to make sure your post has been approved.

If it has been approved, did you post an announcement or an event?

  • Announcement:  Your post was (or will be) included in the next newsletter that is mailed after it's approved. Only newly posted announcements (i.e., posted in the past 10 days) are included in the weekly newsletter. Older posts are on the website, but already appeared in a newsletter.  Your announcement will remain published on BPN's website for 30 days. 

  • Event: Your post will be included in the newsletter that is mailed the week before your event. This means that if you post an event that is 2 or more weeks in the future, your won't appear in the newsletter until a week before the event.  However, your event will be published on the BPN website from the time it is approved until the event date has passed.

Hints for posting a good announcement

  1. Make your title specific and informative. The newsletter displays only the title of your post, along with the city.  Parents must click your title to read your full post. Therefore your title should have enough information that people will want to read more.
    • Be specific. Include brief information about the unique aspects of your program such as ages, location, or type of program. "Ceramics for kids 8-12 in Richmond Hills" is a better title than "Summer Art Camp"
    • Your city will be displayed automatically
    • The name of your school or business is automatically included in the title, so don't re-type it into the Title field.

  2. Include the most important information in the first two sentences of your message.  On the website, your post will appear in a listing such as "Summer and Holiday Camps". Only the title and the first few lines ("teaser") are displayed in the listing. To read the full post, parents will click the title, so your first few lines need to be attention-grabbing, with essential information about locality, ages, dates, and the type of program it is. Look at other posts in the listing to get an idea of what people post.

  3. What sets your program apart from similar programs?  There are a lot of camps and classes for parents to choose from in the Bay Area. Your post should focus on what you do that is different, such as targeting certain ages, teaching specific skills, being especially welcoming to newbies, providing a cozy setting, providing professional instruction. 

  4. Targeting teens and preteens? If your program targets ages 12-18, be sure to check the box "Include in Teens." This will include your post in the weekly Parents of Teens newsletter in addition to the Announcements newsletter. See above for deadlines.


How to Post an Announcement

Click 'Post a Message' in the main navigation bar on any page or on your account page. Then click Post an Announcement. If you don't see this button, you are either not logged in, or you do not have access to post announcements & events.

  1. Your Profile Page on BPN:  Begin typing the name of your school, organization or business (the name at the top of your profile page), and choose its name from the list that appears.  This name will be automatically included at the beginning of the title on your post. See also: Posting Announcements Without a Profile Page

  2. Announcement Title:  Type in a title (see above for hints).  Don't include the name of your school or business again, or your city, since these will be automatically included.

  3. Announcement Type:  Choose the type of announcement you want to post.

  4. City: Choose the city you're located in. If you have multiple sites, scroll to the end of the list and choose one of the more general areas such as "East Bay Area."

  5. Ages:  Check the ages your announcement is appropriate for. For example, if you are announcing openings in your daycare and you accept ages 0-5 years, check Babies, Toddlers, and Preschoolers.

  6. Is your announcement relevant to teens, or parents of teens? Check this box if your post is relevant for parents with teens, pre-teens, or young adults.  Your post will then be included in the weekly Teens newsletter in addition to the regular Announcements newsletter.

  7. Body: Type your message into the box. If you plan to copy-paste the text from another document, first click "Disable rich text" under the box and then paste in the copied text.  Otherwise, the formatting from the original document will be included in your message, including fonts and spacing that the BPN website doesn't support. Only plain text is supported, along with a few formatting tools. Use the icons in the bar at the top of the message window to format your message:
    • B = Boldface.  Select text that you want to be boldface and click this
    • I  = Italics.  Select text that you want to be italicized and click this
    • Bullet or numbered list.  Click on a line of text and then click this to put a bullet or number in front of the line. Click it again to remove the bullet.
    • Indent.   Click on a line of text and then click left arrow or right arrow to indent it or remove indentation.
    • Link to a website. (Looks like a carabiner) Select a line of text and click the carbiner icon. Type the URL (web address) you want to link to into the pop-up window and then click OK to create a link to a website.

  8. Contact:  You must provide a contact name along with either an email address or phone number.

  9. Preview: Click the Preview button at the bottom.  Review your post. If you make any changes, click Preview again.  If your post is OK, click Submit for Review.

It may take a couple of days for the moderator to review your post. All pending posts are reviewed before the Announcements newsletter is mailed. See deadines above.


How to Post an Event

Click 'Post a Message' in the main navigation bar on any page or on your account page. Then click Post an Event.  If you don't see this button, you are either not logged in, or you do not have access to post announcements & events.

  1. Your Profile Page on BPN:  Begin typing the name of your school, organization or business (the name at the top of your profile page), and choose its name from the list that appears.  This will appear at the beginning of the title on your post. See also: Posting Announcements Without a Profile Page

  2. Event Title:  Type in a few words about the event.  Don't include the name of your school or business again, since it will be automatically included.

  3. Event Type:  Choose the type of event you want to post.

  4. Is your announcement relevant to teens, or parents of teens? Check this box if your event is relevant for parents with teens, pre-teens, or young adults.  Your post will then be included in the weekly Teens newsletter in addition to the regular Announcements newsletter.

  5. Date & Time: Enter up to three dates for this event.

  6. City Where Event Takes Place: Check the city where the event takes place. If you have multiple sites, scroll to the end of the list and choose one of the more general areas such as "East Bay Area."

  7. Ages:  Check the ages your event is appropriate for. For example, if you are holding an open house for your high school, and both parents and students may attend, check Teens and Adults.

  8. Event Description: Type in a description of the event. If you plan to copy-paste the text from another document, first click "Disable rich text" under the box and then paste in the copied text.  Otherwise, formatting from the original document will be included in your message, including fonts and spacing that the BPN website doesn't support. Only plain text is supported, along with a few formatting tools. Use the icons in the bar at the top of the message window to format your message:
    • B = Boldface.  Select text that you want to be boldface and click this
    • I  = Italics.  Select text that you want to be italicized and click this
    • Bullet or numbered list.  Click on a line of text and then click this to put a bullet or number in front of the line. Click it again to remove the bullet.
    • Indent.   Click on a line of text and then click left arrow or right arrow to indent it or remove indentation.
    • Link to a website. (Looks like a carabiner) Select a line of text and click this. Type the URL (web address) into the pop-up window and then click OK to create a link to a website.

  9. Contact:  You must provide a contact name along with either an email address or phone number.

  10. Preview: Click the Preview button at the bottom.  Review your post. If you make any changes, click Preview again.  If your post is OK, click Submit for Review.

It may take a couple of days for the moderator to review your post. All pending posts are reviewed before the Announcements newsletter is mailed.